Adding items to the Event section


home > Section Types > Event > Step by Step Instructions	Print View

Step 1: Select Section that will contain item(s).

On the site adminstration page, click on the section name in the left hand navigation bar where you'd like to create new item(s).
- Need directions to get to the site administration page? See the Step by Step Instructions to Access the Content Management System.

Step 2: Create first item

Go to the Site Administration page and click on the "Add Item" button on the right, beneath the "Items in this section" box.

Step 3: Open the editing template for the event item

After you click the "add item" button, the News Item Template (see picture below) will appear:

Step 4: Add title, publication date, time, and summary text information to the item

Enter the title in the top box.
Enter when the event begins (date and time) using the pulldown menus
Check whether you would like the date, time, or both displayed on the website.
(optional) Enter when the even ends (date and time) using the pulldown menus, and check the display options for date and time

Step 5: Open the description template for the event item

Click on the "Description" link on the upper left navigation bar (Under "Date Info").
The following template will appear:

Step 6: Add descriptive information to the item

Enter the information for the summary and body.

Use the text editing tools to format the text.
- For step by step instructions on how to use the use them, see Using the Text Editing Tools.
Prefer to use HTML to format text?
- Click on "Switch to HTML Mode" at lower right of the text box.
Save text entered by clicking the "Save" button on the upper right.
- This will send you back to the previous screen.
- Click on the "edit" button again to get back to the Section Introduction template.
The summary information will appear on the events introductory page (created in step 1 above) under the title.
The body information (along with the title) will appear on the website on a separate page accessed by clicking on the title.
(Optional) Enter a name for the shortcut URL. This name will show in the URL bar when viewed on the web. It should be a name unique to the website.
(Optional) Check the box at the bottom if this event is to be a featured event. A featured event is an event item that appears on the website with a symbol in front of it to highlight that event item.

Step 7: (Optional) Set event to expire

Use this if you want the event to no longer show up on the website events page or calendar after it's begin date
Click on the Expiration link on the navigation bar on the left.
Click on the Expiration checkbox that appears.

Step 8: (Optional) Add attachments to the item

You can add images, audio, video, or create a sidebar, snap poll, etc., by using the attachment tools.
Access them by clicking on the relevant link under "Attachments" on the navigation bar to the left of the text editing template.
See Adding Attachments for step by step instructions.

Step 9: Preview the item body.

Click on the "preview" button on the upper right to see how it will look on the website. This will show you the page containing the information in the body of the item.
Return to the editing page by clicking the "Return to Edit Mode" link at the very top of the page (above the banner). Do NOT use your back button on your browser to return or you will lose your work.

Step 10: Save your work.

Click on the "save" button on the upper right. This will send you back to the window in step 2 above.

Step 11: Turn on your work.

Click on the red button to the left of the new item's name (located in the "Items in this section" box) so it turns green. This indicates that the section is now visible to the public.
It can be turned off again by simply clicking on it again to toggle it off. It should turn red again, to indicate that it is no longer visible to the public.

Step 12: View the new item on the web (for non-expired event items only)

Click the "View Site" link on the upper right of the banner.
The new item summary will appear below the introductory material.
Click on the new item title to view the body of the item.
Return to the Site Administration page by clicking on the back arrow on your browse.

Step 13: Add additional items

Repeat steps 2 through 11 for additional new items.
Note: the new items will automatically order themselves by date and time from most recent (on top) to oldest (on bottom).

Step 14: Reorder items if necessary

Click on the "sort" tag on the top right of the "Items in this section" box.
The right side of the box will change to show sort triangles. Use them to rearrange the sections by clicking on the up or down triangles for each item.

Step 15: View the page on the web.